Conference Room AV Solutions
IM Solutions designs, installs and supports conference room AV systems that start a meeting with one touch, so every participant is seen and heard clearly. Our licensed engineers and AVIXA-certified technicians build meeting spaces for corporate, government, aerospace, healthcare and education clients across Melbourne, Orlando and the Central Florida area.
Licensed engineering firm
PE #58006 · Electrical contractor EC13001663
AVIXA-certified team
CTS, CTS-D and CTS-I technicians
Trusted by 10+ FL Governments
Including Brevard County's EOC
Woman-owned small business
Certified, State of Florida
Conference Room Solutions for Every Size of Meeting
Every room gets the same promise: walk in, touch one button, and the meeting starts. What changes is the camera, audio and control design needed to make that happen in your space.
Huddle Rooms
2-4 people. All-in-one video bars, a single display and wireless screen sharing for quick team calls.
Medium Conference Rooms
6-12 people. Intelligent cameras, ceiling or table microphones and a touch controller so remote attendees hear everyone at the table.
Large Conference Rooms
12+ people. All-in-one video bars, a single display and wireless screen sharing for quick team calls.
Board & Executive Rooms
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Conference Room Audio Video Solutions, Engineered as One Unified System
Every room gets the same promise: walk in, touch one button, and the meeting starts. What changes is the camera, audio and control design needed to make that happen in your space.
Video Conferencing
Crestron based ertified Zoom Rooms, Microsoft Teams Rooms, or Cisco Webex and bring-your-own-device for use on any platform.
Audio
Ceiling microphone arrays, signal processing and speakers tuned to the room, using Q-SYS and Biamp solutions.
Cameras & Displays
Auto-framing and smart speaker-tracking cameras; commercial and projection displays, or projection sized for viewing distance.
One-Touch Control
Crestron or Teams/Zoom touch panels that join meetings, share content and power the room on and off.
Infrastructure, One License
Cabling, electrical and network work under our own electrical contractor license: no extra subcontractor.
Training & Support
Hands-on user training at handoff, plus optional support plans with remote help and maintenance.
How Much Does Conference Room AV Cost?
Cost depends on room size, the needs of your organization, the platform used, and how much existing equipment and cabling can be reused. These are typical cost ranges for complete, installed systems.
Not sure where your room falls? Our free room assessment includes a site visit, consultation, a recommended design and a budget range.
| Room type | Typical investment | Timeline |
|---|---|---|
| Huddle room | [$5,000–$15,000] | [2–4 weeks] |
| Medium conference room | [$15,000–$45,000] | [4–8 weeks] |
| Board / executive room | [$45,000–$150,000+] | [6–12 weeks] |
| Multi-room rollout | Priced per room standard | Phased to your schedule |
Why Florida Organizations Choose IM Solutions
Engineered, not just installed
Our CTS certified engineers and designers start with the room, the people and the meeting style, then select equipment, so you avoid echo, bad camera angles and remote attendees who can’t hear.
One Licensed Contractor
We engineer, design and install advanced AV solutions under one Florida engineering firm and electrical contractor. One schedule, one point of accountability.
Built to your IT standards
We work with your IT team on network, security and Teams or Zoom tenant requirements.
Engineered, not just installed
Our CTS certified engineers and designers start with the room, the people and the meeting style, then select equipment, so you avoid echo, bad camera angles and remote attendees who can’t hear.
We’re there after install day
Support plans with remote help and preventive maintenance to keep you conference rooms working flawlessly.
A Proven Process That Delivers
1
Design
We listen, assess the space and create your solution. |
2
Implement
We install, configure and test every component.
3
Train
| We teach your team to use and manage the room. |
4
Maintain
We support the system with service and support plans. |
Conference Room AV FAQs
How much does conference room AV cost?
Most huddle rooms run [$5,000–$15,000], medium conference rooms [$15,000–$45,000] and board rooms [$45,000–$150,000+], depending on size, platform and how much existing infrastructure can be reused. A free assessment gives you a budget range for your space.
Should we choose Zoom or Microsoft Teams Rooms?
Use the platform your organization already runs. Zoom Rooms fits Zoom-first teams; Teams Rooms fits Microsoft 365 organizations. We also design rooms that join Zoom, Teams and Webex meetings from the same equipment.
Can you upgrade our existing room instead of replacing everything?
Yes, we can sometimes reuse displays, cabling and mounts and just replace end-of-life equipment and systems with current video bars, cameras, and microphones, but often it is recommended or required to use a completely new design and equipment in order for your conference room to offer the latest innovations and technology improvements.
How long does a conference room installation take?
Most single rooms are installed in one to three days once equipment arrives. Total project time, including design and ordering, is typically [2–8 weeks].
Will you work with our IT department?
Yes. We follow your network, security and device-management standards and coordinate with your IT team on accounts, licensing, security, and firewall requirements.
Do you provide support after installation?
Yes. Every project includes product training and a warranty period. Our support plans add remote help, preventive maintenance, and priority on-site service.
Do you work with architects and contractors on new buildings?
Yes, as a licensed engineering firm, we provide AV design for interior architects as the intial build, We also provide documents and specifications for new construction and coordinate with general contractors throughout the installation.
What areas do you serve?
We’re based in Melbourne, FL and serve Brevard, Orange, Volusia, Indian River and the Orlando metro (Orange, Seminole and Osceola counties), with larger projects statewide.